A. All meetings shall be conducted in accordance with the current edition of Robert’s Rules of Order, Newly Revised.

B. A majority of those present, of the number of authorized board seats, shall be a quorum for the transaction of business, unless otherwise established by ordinance or rules of procedure for the respective board. In the absence of a quorum, any business transacted is null and void. The only action that can legally be taken in the absence of a quorum is to adjourn, recess, or take measure to obtain a quorum.

C. Members are expected to attend meetings, fully participate, and contribute to the work of the board. Regular attendance is essential so that decisions will represent the will of the board as a whole. If a member is unable to regularly attend meetings and participate, the member may be removed per RMC 4.10.030.B.5.

D. No board member is to participate in a hearing, consideration or decision on a matter where they have a financial, personal, familial or business relationship that will be directly or indirectly affected by the board’s decision. Members must declare the conflict of interest and leave the room prior to any action being taken, including discussion and voting. The member shall also not attempt to influence any other member of the board. Members recusing themselves for a conflict of interest are required to state the reason so that it is recorded in the minutes.

E. Members may attend meetings virtually as available and in accordance with the board’s rules of procedure. When a member is attending by telephone or other electronic means, there shall be a device that, at a minimum, allows the voice of the member to be heard by everyone present in the meeting room and for the member to hear the other attendees of the meeting. Virtual attendance is counted towards the member’s attendance and quorum requirements. (Ord. 3115 § 2, 2023; Ord. 2581 § 3 (part), 2011).