In all matters in which an official, staff employee, or other representative appears on behalf of the City, such representative shall observe, carry out or support the known relevant policies of the City Council and shall consult the Mayor or the City Council for advice and guidance when required. All such informational activity shall be conducted with prudence and good judgment and within all legal regulation of such activity. Such representative shall not have any authority to make any statements, commitments or promises binding upon the City, but may speak to influence the passage, defeat or amendment of legislation affecting the City in accordance with the policy or position approved by the City Council. (Ord. 749 § 3, 1977).