1. An application shall be submitted to the City at least 90 days prior to the date of the proposed event to allow adequate time for review.

2. Applicant is required to submit a complete application with information about the proposed event. This may include, and not be limited to, a site map/route map, event schedule and program of activities, hours of operation, security and public safety plan, emergency plan, garbage and recycling plan, traffic management plan. Specific requirements shall be determined by the special event committee.

3. The special event committee shall review the application and determine if the event can be accommodated.

4. The special event committee shall communicate or meet with applicant to discuss proposed location/routes, activities, attendance and to discuss comments received, possible terms and conditions, and fees.

5. The special event committee shall make a decision recommendation on the application and set forth any terms and conditions and fees, and notify applicant of approval.

6. Upon approval of an application for a special event permit, the special event permit coordinator shall provide the applicant with a statement of the estimated cost of city services, equipment, materials, and permit fees.

7. Upon payment of the permit fees by the applicant, the special event permit coordinator shall issue the permit.

8. Estimated city services required in connection with a special event must be paid in full by the applicant no later than thirty (30) days in advance of the event. Failure to pay may result in a denial or cancellation of city services. The special event committee shall notify the City council of approval of events.

9. As determined by the special event committee, and at least fifteen (15) days prior to the scheduled date of the special event, the applicant shall provide notification to the affected surrounding area regarding special event approval and activities of the event, date(s), times(s), location/route, and possible impacts of the event.

10. A post-event evaluation shall be conducted by the special event permit coordinator and/or special event committee. The evaluation may include a survey of affected residents and/or businesses, and a meeting with the event organizer and the special event committee. (Ord. 2830 § 3 (part), 2016).