1.03.030 City records program strategic plan.
A. The office of the City clerk shall develop a city records program strategic plan that shall:
1. Contain policies and procedures designed to reduce the costs, improve the efficiency of recordkeeping, and ensure compliance throughout the City’s departments.
2. Ensure that due care is taken to maintain and preserve city records safely and accurately over the long-term.
3. Ensure temporary and transitory records are properly controlled until they meet their retention period and can be destroyed.
4. Ensure the permanent preservation of the essential and historically valuable records of the City, whether hard copy, electronic or otherwise.
5. Ensure public access to records.
B. The City records program strategic plan must be submitted to the City council for approval and be designed to enable the records management program coordinator and public records disclosure program coordinator to effectively carry out their duties, as prescribed by state law and this chapter.
1. Once approved by the City council, the strategic plan shall be binding on all staff, offices, departments, divisions, programs, commissions, bureaus, boards, committees, or similar entities of the City. (Ord. 2976 § 2 (part), 2019).