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A. The authority and duties enumerated in this Chapter will apply to all city departments and the records they create, receive, and use. All city records will be maintained, disposed of, or preserved in accordance with this program.

B. Establishment.

1. There shall be established a City of Redmond Records Program “city records program” in the office of the City clerk. It is in the best interests of the City and the community thereof, and essential for the administration of city government, to maintain and preserve accurate governmental records; to provide public access to city records as defined by law; to maintain the security of records which are defined by law as exempt; and to ensure the preservation of essential and historically valuable records.

2. The City clerk shall designate and direct:

a. The City of Redmond Records Management Program Coordinator who is responsible for the records management program and will develop and recommend policies and procedures related to the management of all city records.

b. The City of Redmond Public Records Disclosure Program Coordinator who is responsible for the operation of the public records disclosure program and will develop and recommend policies and procedures regarding public access to city records.

C. Purpose.

1. The purpose of the City records program is to provide for efficient, economical, and effective controls over the public records of the City throughout their lifecycle.

2. The program shall be designed to:

a. Facilitate and sustain day-to-day operations.

b. Support public records disclosure requests.

c. Ensure that the City is able to identify, store, retrieve, and dispose of records while complying with regulatory, legal, and business requirements.

d. Ensure the security of records as required by law. (Ord. 2976 § 2 (part), 2019).